According to a recent survey, the average worker spends 22 minutes every day looking for documents. This is because their desk and office is cluttered and papers are in piles instead of being filed. Organizing and de-cluttering your office will make you efficient and give you peace of mind.
Before you tackle cleaning up your office, find a quiet spot where you can be comfortable and do some serious thinking. (Don’t do this in your cluttered office!) Make a list of every physical item in your office. Number each item one through three: give them a number one for things you NEED, a number two for items you need but can be kept some other place than your office, and a number three for things to discard.
- Now, go to your office. Start with the items labeled number three. Collect them, throw them in the garbage, or put them in a box to donate to a thrift store. Have no mercy. Get rid of those dying plants. Their near death state is depressing and adds visual clutter. Reduce the number of pictures on you walls and desk. Do away with unnecessary knick-knacks.
- Gather the number two items and distribute them to the places where they can be kept. Give them to co-workers or take them home.
- For items numbered one, determine how to organize them. Purchase hanging file folders, label them, and file every paper away. Get a filing cabinet or storage boxes to hold the hanging file folders. Label the drawers. Do not let papers stack up on your desktop. Ever.
- Designate a file folder or a tray as your inbox. Put all incoming papers there. Be sure to review it regularly and file or discard papers.
- If you have a cell phone, eliminate your landline. A cell phone with Line2 doesn’t have cords or take up much desktop space.
- Purchase desk caddies to hold pens, sticky note pads, paper clips, and scissors. For a clean desk top, get organizers for desk drawers instead.
- Get a large wall calendar for scheduling appointments and reminders. This eliminates scraps of paper and sticky notes scattered on your desk.
- Thin out your bookshelf. Donate unwanted books to a thrift store (or sell on eBay). Put the unwanted books in a box in the trunk of your car and drop them off when doing errands.
- Organize your computer cables so they aren’t jumbled. Get a cable zipper that gathers cords into flexible plastic tubing. Or wind the cables around the clever Large Cable Turtle by Resource International. Both items work wonders and are inexpensive. Getting rid of that visual clutter makes your office feel cleaner. Put labels near the plug heads of your cords so you know which cord goes to your printer, the computer, and other peripherals.
- Get an arm to mount your LCD monitor to the wall. This will give you more desktop space.
Remember, a cluttered office is a sign of a cluttered life. Have a place for everything.
This post was written by a guest contributor. About the Author:
Jessy is a business consultant and blogger for Dobovo, the free resource to find affordable Kiev apartments on your next business trip to UkraineGoogle+